American government documents (1970 to 1980) are in Microprint format, located in Storage. Ask staff for assistance if you wish to reproduce a microprint document. More recent documents are on Microfiche (1981 to early 1994), a format which can be scanned on the main floor microscanners. Here are step-by-step instructions how to retrieve these microprints.
Japan - United States friendship act, 09202 (title index) OR
Japan - United States friendship act – hearings, 09202 (subject index)
09202 Japan-United States friendship act, hearings, 93d Congress, 2d session on
S. 649, May 1-2, 1974. 1974. iii+115 p. + ● Item 1039
L.C. card 601953 Y 4.F 76/2 : J 27/4
Three important bits of information you need to retrieve the document are::
Hearings from May of 1974 do not show up in the Monthly Catalog until September of that year. If you don’t find a reference to a document in the year you think it should appear, check the following year or two. Serial publications are always printed the following year, so if you are looking for 1977 statistics from an annual or monthly publication, check the 1978 Monthly Catalogue
There is the possibility that the correct box is brought out of storage, yet the document you want is listed as “Not Printed”. In this case you will need to initiate an inter-library loan request for the document.
In 1976 the Monthly Catalog switched from listing numbers with the year in brackets following the number (e.g. 01543(75) to listing numbers with the year before the number (e.g. 78-12433). January to June MC numbers are listed the old way (e.g. 01205(76)) and the July to December numbers are listed the new way (e.g. 76-1205). Thus there may be two documents with the same number; the only difference is whether the year is in brackets or before a dash!
Follow the same steps to determine the Monthly Catalog number and whether the document is Depository or Non-depository.
Staff will email Archives and Special Collections requesting the “Readex Microfiche” with the following information:
Using the CIS Indexes and Annuals:
The CIS, comprising a CIS Index Annual (or a CIS Five-Year Cumulative Index) and a CIS Annual (Part One: Abstracts), located at DBW govt KF49.C62x provide detailed indexing to hearings of U.S. congressional committees by subject, witness, and bill number. (The acronym CIS stands for Congressional Information Service)
Using the same example as above:
Japan - US Friendship Fund, estab,
74 S381-22, 74 S383-19, 74 S383-20
S381-22 JAPAN-UNITED STATES FRIENDSHIP ACT
May 1, 2, 1974. 93-2
iii+115 p. † CIS/MF/4
● Item 1039 Y4.F76/2:J27/4
Notice the black dot denoting the document is Depository. The Monthly Catalog number is 09202(74) .
Some entries in the CIS Annual will not have the Monthly Catalog number in which case you will need to look for the document in the Monthly Catalog.
The CIS microfiche collection for the years 1993 to the present is located at US7 CI C31, DBW govt mfiche . If you need to use these documents use the Indexes and Annuals to get the CIS number and the year of the fiche. The microfiche are located on the ground floor.