Western’s Research Information Management System (RIMS) Resource Hub

RIMS scans trusted databases (Scopus, PubMed, Crossref, etc.) for your work

• Visit “Claim your publications” to view your Pending list
• Click Claim for your publications
• Click Reject for those that aren’t yours

Have a look at our step-by-step instructions on how to add or claim publications.

If you have not already done so, add Name Variants

• On the homepage, under “Claim your publications"
• Add all published versions of your name (e.g., J. Paterson, Joanne M. Paterson, JM Paterson) and past affiliations.

Next verify your Author/Researcher Identifiers

• Add your research identifiers
• Link any IDs that belong to you:
  • Scopus Author ID
  • Web of Science ResearcherID
  • ORCID iD
  • Dimensions

This helps RIMS claim or reject publications automatically—saving you time and reducing errors. Here is more information on how to connect your research identifiers to RIMS. 

1. Automatic Detection

• The system scans key metadata fields like title, DOI, publication date, author list, and external identifiers
• If two records appear to refer to the same publication, Elements flags them as potential duplicates.

2. Merging Duplicates

• In most cases, Elements automatically merges duplicate records into a single entry.
• It selects the most complete metadata from the available records (e.g., it may retain a DOI from one source and an abstract from another).
• You’ll only see one metadata record for the publication in your profile, not multiple versions.

3. Manual Review (Occasionally)

• If the system isn’t sure whether two records are duplicates, they may both appear in your Pending Publications list. 
• You can claim the correct one and reject the duplicate—or flag the issue for admin support.

4. Editing and De-duplication Support 

• If you spot duplicates after claiming, your RIMS administrator can assist with merging or deleting as needed.

Best Practices to Avoid Duplicates 

• Link your ORCID iD and other identifiers (Scopus, Web of Science) to help the system match records more accurately.
•  Add  name variants and affiliations under search settings.

 by using:

• BibTeX 
• manual field entry